Standard Mentorship Agreement

STANDARD MENTOR AGREEMENT

This STANDARD MENTOR AGREEMENT (this “Agreement”) dated as of [DATE of Standard Mentor Agreement Form Submission] is entered into by and between Actuate Boise, Inc., an Idaho nonprofit corporation doing business as Trailhead (“Trailhead”), and [MENTOR NAME] (“Mentor”).

1. Mentorship Services:

1.1 Mentor agrees to provide mentorship services to members, entrepreneurs, small business owners, and startups affiliated with Trailhead as part of the Trail guides Mentorship Program.

1.2 Mentorship services may include, but are not limited to, providing guidance on business strategy, sharing industry insights, and offering advice based on Mentor’s experience.

1.3 Mentor acknowledges and agrees that the mentorship relationship is voluntary and that Mentor is not an employee or representative of Trailhead.

1.4 Mentor acknowledges that mentorship sessions will take place either at Trailhead or through Zoom to maximize accessibility and convenience.

1.5 Mentor commits to providing comprehensive support to mentees during mentorship sessions without any associated fees. In the event that a mentee expresses a desire to continue the mentorship beyond the Trail Guide Mentorship Program, such continuation is permissible. However, the mentor is obligated to disclose the existence of any external mentorship relationship to Trailhead.

1.6 Mentor willingly consents to undergo performance evaluations conducted by Trailhead, which may include feedback surveys or alternative forms of feedback delivery.

1.7 Performance Evaluation Criteria: The criteria and process for performance evaluation, including feedback surveys, shall be communicated to Mentor by Trailhead in a timely manner. Both parties agree to engage in good faith in the evaluation process.

2. Code of Conduct:

2.1 Mentor agrees to abide by Trailhead’s Code of Conduct, as attached hereto as Exhibit A, and any other policies or guidelines provided by Trailhead.

2.2 Mentor shall conduct mentorship sessions in a professional and respectful manner, fostering a positive and constructive environment for mentees.

2.3 Mentor shall not disclose any confidential information received from mentees during the mentorship relationship.

2.4 Termination for Code of Conduct Violation: Any violation of the Code of Conduct, whether outlined in Section 2, Exhibit A, or the General Code of Conduct, may result in immediate termination of this Agreement and the mentor’s association with Trailhead.

3. Term and Termination:

3.1 This Agreement shall commence on the effective date and continue until either party provides written notice of termination.

3.2 Either party may terminate this Agreement for any reason upon thirty (30) days’ written notice to the other party.

3.3 In the event of termination, Mentor agrees to fulfill any scheduled mentorship sessions and provide a smooth transition for mentees whenever possible.

3.4 Early Termination Consequences: If Mentor breaches any provision of this Agreement before the expiration of the notice period stated in Section 3.2, Trailhead reserves the right to take legal action and seek damages for any harm caused by the breach.

4. Confidentiality:

4.1 Mentor agrees to maintain the confidentiality of any proprietary or confidential information shared by Trailhead or mentees during the course of the mentorship.

4.2 Mentor shall not use or disclose any confidential information for personal gain or any purpose other than providing mentorship services.

4.3 Post-Termination Confidentiality: Mentor shall continue to maintain the confidentiality of proprietary or confidential information obtained during the mentorship even after the termination of this Agreement for a period of 10 years.

5. Compliance with Laws and Policies:

5.1 Mentor shall comply with all applicable laws, ordinances, and codes and adhere to the policies and guidelines set forth by Trailhead.

5.2 Mentor acknowledges and agrees to the terms of the Standard Membership Agreement, including the Code of Conduct, as outlined in Exhibit A.

5.3 Post-Termination Compliance: Mentor shall continue to comply with all applicable laws and policies, including the Code of Conduct and Confidentiality clauses, even after the termination of this Agreement concerning any actions or information obtained during the mentorship.

6. Indemnification:

6.1 Mentor agrees to indemnify, defend, and hold harmless Trailhead and its affiliates from any claims, liabilities, losses, damages, costs, and expenses arising from Mentor’s actions or omissions in providing mentorship services.

6.2 Scope of Indemnification: Mentor’s indemnification obligations under this Agreement cover claims, liabilities, losses, damages, costs, and expenses arising not only during the term of this Agreement but also for actions or omissions after its termination related to the mentorship services provided.

7. Dispute Resolution:

7.1 In the event of any dispute arising out of or relating to this Agreement, the parties agree to first attempt to resolve the dispute through mediation. If mediation is unsuccessful, the dispute shall be submitted to binding arbitration in accordance with the rules of the American Arbitration Association.

8. Miscellaneous:

8.1 This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements, whether oral or written.

8.2 Any amendments or modifications to this Agreement must be in writing and signed by both parties.

8.3 This Agreement shall be governed by the laws of the State of Idaho.

[SIGNATURE PAGE FOLLOWS]

TRAILHEAD:

Actuate Boise, Inc.,

an Idaho nonprofit corporation

By: [MENTOR NAME]

Its: [MENTOR TITLE]

Address: [MENTOR ADDRESS]

Date: [DATE]

I, [MENTOR NAME], hereby acknowledge that by electronically submitting the Standard Mentor Agreement Form to Trailhead, I am providing my electronic signature and affirmatively consenting to be bound by the terms and conditions set forth in this Agreement. I understand that my electronic submission will be treated as an original, and I have the ability to access and review the agreement before submitting. I further consent to receive communications related to this Agreement electronically. This electronic signature process complies with the Electronic Signatures in Global and National Commerce (ESIGN) Act.

MENTOR AGREEMENT SUBMISSION DATE: [SUBMISSION DATE]

[MENTOR NAME]

Date: [DATE]

EXHIBIT A

Code of Conduct for Mentors

As a mentor participating in the Trail Guides Mentorship Program, I agree to adhere to the following Code of Conduct:

Professionalism: I will conduct myself in a professional and respectful manner during all interactions with mentees and Trailhead staff.

Confidentiality: I will maintain the confidentiality of any proprietary or confidential information shared by mentees or Trailhead during the course of the mentorship.

Positive Environment: I will foster a positive and constructive environment during mentorship sessions, encouraging open communication and collaboration.

Adherence to Policies: I will comply with Trailhead’s Code of Conduct and any other policies or guidelines provided by Trailhead.

Respect for Diversity: I will be mindful of and respectful toward the diverse backgrounds, perspectives, and experiences of mentees.

Non-Discrimination: I will not discriminate against mentees based on race, color, religion, gender, sexual orientation, national origin, age, or disability.

Responsiveness: I will make a reasonable effort to respond to mentee inquiries and requests in a timely manner.

Conflict Resolution: In the event of conflicts or disagreements, I will work collaboratively with mentees and, if necessary, involve Trailhead staff for resolution.

I acknowledge that my adherence to this Code of Conduct is essential for maintaining a positive and effective mentorship relationship within the Trail Guides Mentorship Program.

General Code of Conduct

  1. General Behavior and Respect

Trailhead is a shared co-workspace where mutual respect and good behavior are essential. All members and guests should conduct themselves in a respectful, professional, and courteous manner. This includes:

  1. Respecting the Workspace: Please respect the workspace and fellow members. Do not disturb others or interfere with their right to use the premises and services.
  2. Noise Level: Keep noise to a minimum. Use headphones for listening to music or conducting phone conversations. Respect the need for a quiet working environment.
  3. Meeting Rooms: If you use the meeting room, do so according to the policy below and be prepared to pay any additional fees associated with its use.
  4. Security: Do not lend your keys or access codes to anyone. Non-members must always be accompanied by a member and are the member’s responsibility.
  5. Pets: Pets are not allowed on the premises.
  6. Bicycles: Bicycles may only be brought into the premises with the permission of Trailhead.
  7. Signs and Lettering: Do not place any signs or lettering anywhere within the premises or the building.
  8. Hazardous Substances: Do not keep any flammable or hazardous substances in the premises.
  1. Internet and Technology Usage
    1. Legal Use: Do not use the internet or technology for any illegal activities. Do not download or upload files that you know or should know are illegal or that you don’t have the rights to access.
    2. Respect Privacy: Do not defame, abuse, harass, stalk, threaten, or violate the legal rights of others, such as their privacy and publicity rights.
    3. Inappropriate Content: Do not publish, post, upload, distribute, or disseminate any inappropriate, profane, defamatory, obscene, indecent, or unlawful material or information on Trailhead’s servers.
    4. Intellectual Property: Do not use any material or information, including images or photographs, that infringes on any copyright, trademark, patent, trade secret, or other proprietary rights.
    5. Security: Do not upload files that contain viruses, malware, or other harmful software that may damage the operation of others’ computers or property.
  1. Compliance with Laws and Agreements

All members must comply with all applicable laws, ordinances, and codes of federal, state, and local governments. Additionally, members must abide by the terms of the Entrepreneurship Consulting Agreement and the Office Lease attached to it. The use of the premises should not extend beyond the terms of these agreements.

  1. Confidentiality
    1. Confidential Information: Members may be exposed to confidential information during their use of Trailhead. This includes information about business, operations, trade secrets, and more. Members must maintain strict confidentiality and not disclose this information to third parties.
    2. Ownership: Confidential information remains the exclusive property of Trailhead or the disclosing party. Members do not gain any rights to this information.
  1. Termination and Disputes

Trailhead reserves the right to terminate membership and services for any reason, including violations of this Code of Conduct or the Standard Membership Agreement. In the event of disputes between members, Trailhead will not mediate or indemnify any party.

  1. Indemnification

Members are responsible for any negligent actions, errors, omissions, willful misconduct, or fraud that results in liability for Trailhead. Members must indemnify, defend, and save harmless Trailhead and its affiliates in such cases.

  1. Miscellaneous

This Code of Conduct is an integral part of the Standard Membership Agreement and applies to all members. Violations may result in the termination of membership and services. It is the responsibility of members to familiarize themselves with and adhere to this Code of Conduct.

Trailhead Meeting Room Policy

  1. Introduction

The meeting rooms at Trailhead are a shared space intended for meetings, presentations, and collaborative work. To ensure a fair and effective use of this resource, the following policy outlines the guidelines and procedures for booking and using the meeting room.

  1. Booking a Meeting Room
    1. Eligibility: The meeting room is available for booking by Trailhead members and tenants.
    2. Booking Procedure: To reserve the meeting room, members must follow these steps outlined on the plaques near the meeting rooms or by contacting a Trailhead staff member.
    3. Availability: The meeting room is available on a first-come, first-served basis, subject to availability.
    4. Advance Booking: Members can book the meeting room in advance, subject to availability. However, Trailhead reserves the right to prioritize certain reservations, such as official Trailhead events or meetings.
  1. Meeting Duration and Overtime
    1. Meeting Duration: meeting room bookings are available in half hour increments and can be reserved for a maximum of two hours at a time. Members must adhere to the reserved time slot.
    2. Overtime: If a meeting extends beyond the reserved time, members are subject to be removed or charged for any additional time in accordance with Trailhead’s fee schedule.
  1. Cancellation Policy
    1. Cancellation Notice: If a member needs to cancel a reservation, they should provide notice as early as possible to allow others to use the meeting room.
    2. Repeated Cancellations: Members with a history of repeated cancellations may face restrictions on future bookings.
  1. Meeting Room Etiquette
    1. Tidiness: Members must leave the meeting room in the same condition as they found it. This includes clearing any personal items, trash, and whiteboard markings.
    2. Equipment Use: Members should use any equipment or technology in the room responsibly and ensure it is turned off after use.
    3. Noise Level: Be mindful of noise levels and considerate of adjacent workspaces. Please keep noise to a minimum.
  1. Guest Policy
    1. Guests: Members are permitted to bring guests to meetings in the meeting room. However, the member is responsible for their guests’ behavior and adherence to this policy.
    2. Non-members: Non-members using the meeting room must be accompanied by a member, and the member is responsible for their guests’ actions.
  1. Food and Beverage
    1. Refreshments: Members may bring refreshments into the meeting room. However, they are responsible for cleaning up any spills or messes.
  1. Compliance with Policies:
    1. The use of Trailhead’s premises, including meeting rooms, must strictly adhere to all policies, including the Code of Conduct and Confidentiality clauses in the mentor agreement. Any violation may result in termination of this Agreement.
  1. Policy Updates

Trailhead reserves the right to update, amend, or change this meeting Room Policy at any time without prior notice. Members are responsible for reviewing the policy regularly.